We’re a small team with only a couple of pods. Do we need fancy software, or is there a simpler way?
For 2-3 pods, keep it simple. Here are your best options:
| Method | How It Works | Pros | Cons |
|---|---|---|---|
| Shared Calendar (Google/Outlook) | Create calendar for each pod, team books slots | Free, everyone knows it | Manual, requires training |
| Whiteboard + Magnets | Magnetic board near pods, write names in time slots | Visual, no tech, works instantly | No remote booking |
| Tablet at Pod Door | Simple booking app on tablet (like Joan or MeetEas) | Modern, shows availability | Small cost, needs setup |
| Slack Channel | Type "booking pod1 2-3pm" in channel | Uses existing tool | Can get messy |
| Honor System + Time Limits | Just use when free, keep to 1 hour max | Simplest, zero cost | Conflicts happen |
Meet&Co's Recommendation for Small Teams:
Start with a shared Calendar for each pod. Label them "Pod 1 - Phone Booth" etc. Teach everyone to check before using. If conflicts happen often, add a whiteboard backup or upgrade to a simple tablet system.
Pro Tip: Set a 2-hour max booking and require check-out when done. This keeps pods available for everyone.
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