We have more employees than pods. What’s the best system for fair scheduling?
Managing pod bookings prevents conflicts and ensures everyone gets fair access. Here are your options:
Booking Methods:
| Method | How It Works | Best For |
|---|---|---|
| Digital Booking System | App or web-based calendar (like Robin, Joan, or OfficeRnD) | Companies with 20+ employees and multiple pods |
| Tablet at Pod Door | Touchscreen outside pod shows availability and allows instant booking | Teams that want simple, visual management |
| Outlook/Google Calendar Integration | Book pods like meeting rooms in your existing calendar | Organizations already using these platforms |
| First-Come, First-Served | No booking—use when available | Small teams, low pod demand |
| Time Limits | Maximum 1-2 hours per use (honor system or enforced by booking app) | High-demand situations |
Key Features to Look For in Booking Software:
| Feature | Why It Matters |
|---|---|
| Real-Time Availability | See free pods instantly |
| Mobile App | Book from anywhere |
| Check-In/Check-Out | Releases pod if user doesn't show |
| Analytics | See usage patterns to decide if you need more pods |
| Integrations | Works with Slack, Teams, or your calendar |
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